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Overcoming Social Silos

Overcoming Social Silos

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social silosThis being cross-posted from Ogilvy’s Fresh Influence blog.

Silos have long been bemoaned as preventing the optimization of everything from enterprise resource planning to cohesive customer experience.  If Phase 1 of corporate social media development is scattered maverick experimentation and Phase 2 is creating integrated strategy, chances are Phase 3 is likely defining silo-based roles & responsibilities.  For example, Corp Comm could own Facebook, Consumer Marketing owns Twitter,  Care runs branded communities, and Recruiting runs LinkedIn (although we often see platform ownership split by business unit focus in marketing as well) .  There is a very real reason for doing this.  Clear ownership assures great responsiveness and allow for organizations to get appropriate social staffing and funding approved.  It is also true that the different social platforms have different audiences and dynamics (what & how you share) that are likely more appropriate for one part of your org than another.  It is safe to assume that this is not going away…so let’s make it work.

Whenever you get to the point of splitting platform responsibility between different departments, you run the risk of creating a new set of silos.  6 months in, you may find your boss praising what you’re doing in LinkedIn and questioning the way Facebook is being run.  You may read something posted on Twitter and realize it would have been perfect for you to capture video around for the YouTube & Facebook audience if only you’d known!  Here are 5 suggestions to systematize collaboration and prevent those silo walls from re-growing around you:

1) Group Governance – If you are not installing a hierarchical leader over your distributed channel plan, we do recommend that governance over decisions like adding channels, brand voice, changing policies, or cross-platform initiatives be discussed at a cross functional steering committee.  This can successfully be done in a somewhat informal manner or highly formal group with a charter, etc.  But the discussion that these decisions will spark can create trust and shared understanding among the partners.  It is likely that your friends from legal and HR should be a part of this as well.

2) Share Measurement – As a platform manager, it is easy to dive a mile deep on your own metrics and have only a glancing understanding of anyone else’s.  Because metrics are guideposts to measure progress on a strategy, they are a great way to re-ground your colleagues in exactly the role your platform plays in your company’s success.  A monthly measurement snapshot that you put together with the rest of your council is a great way to share learnings, troubleshoot issues, and will create a great artifact to be circulated around the company or management team.

3) Collaborative Content Plannng – Managing a social platform means taming the beast’s insatiable hunger for content.  Content is gold and chances are, it is often appropriate across multiple channels.  By sharing conversation calendars – not just at the top of every month but as news happens and circumstances change will be the ultimate show of respect for your colleagues and the customer experience and will futher support the trust you are building.

4) Fight Social Silos with Internal Social Media – Beth Kanter wrote a great post on how silos impact non-profit social media where she expresses the social media mandate to be able to “Work Wikily“.  You may not be able to change your whole organization, but sharing your planning docs and measurement documents on a wiki, discussing ad hoc opportunities on Yammer, or even using a shared document platform to edit the next version of your employee policess help bake collaboration into your working group.

5) Evolve Together – The plan that you created in 2009 or 2010 may no longer be working or at the very least may have room for optimization.  Instead of firing suggestions over the wall, institutionalize evolution around your plan.  Quarterly meetings of your working group that are either offsite to at least lengthier will help you review progress and ask the tough questions about what needs to change and when.  Going through that process together can foster strategic discussion and veer away from channel analysis or criticism becoming a land grab.

Go forth and bust those silos for the good of your customer and your own career!  If you have other tools that you  have seen successfully work, please add in the comments.

Don’t Panic! Turn the Page

Don’t Panic! Turn the Page

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keep calmHAPPY NEW YEAR!  I am posting this on the eve of potentially my least favorite New Year’s ritual – the first week of the year freakout.  The last 2 months of every year are traditionally a race to the finish.  The adrenaline of 2011 planning + meeting end of year goals + an endless stream of parties is an intoxicating combination that leaves us all ready for a long winter’s nap.  Then we wake up and…

Where’s all that stress?  Where’s my to do list with 25 urgent things for to attend to that allow me to NOT think about which are important or not.  The absence of the adrenaline-fueled fever pitch of activity can often create its own type of stress.

The opportunity is to not to absorb this time for regrouping as stress.  With some rest under your belt and a fresh outlook, take time to make a list of what is important to you – creating long term goals for a client project, capturing that experience you had as a training for colleagues, writing an abstract for an upcoming speaking opportunity, or a list of blog posts you’d like to research and write – and keep it next to your desk to attend to at any time you have a moment that is undirected.  If you have goals that those can ladder up to – so much the better.

This may help keep you on track and feel even more accomplished the next time the annual look back/look forward ritual takes place, but at the very least could reduce some of the anxiety around turning this particular calendar page.

Send “Vajazzle” to a Friend (or 14)

Send “Vajazzle” to a Friend (or 14)

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Having recently returned from the WOMMA Summit in Las Vegas, I am reminded of some of the quick, head-smacker, “why didn’t I think of that” tips shared by WOMMA co-founder Andy Sernovitz at the very first meeting in Chicago.  One of these was to put a “send to a friend” button on every page of your website.

Now, 5 years later and in a mainstream social age, very little inspires me to email something to a friend.  I might post something on Twitter to my work peeps or on Facebook to my more personal network of family, friends and colleagues, but very that I receive in my Gmail – largely for promotional e-commerce emails, would inspire me to email.

Austin’s own “Waxing Studio” sent an email a few weeks ago that bucks that trend.  The subject line read “Free Longhorn Vajazzle Only Through Saturday!” (I’m sad to say – the deal has expired).  There are so many things I love about this.  The silliness of that word, the false urgency of the timeline, and the concept of bedazzling lady parts with the University of Texas’ famed logo.

rsz_longhorn

I almost snarfed my coffee.  I had to share the joy of this silliness with a few girlfriends.  Then with a few UT alums.  Then with some other WOM marketers (how inherently WOM-worthy is this?).  And goodness knows, it makes business sense as its an add on to their famous 15 minute Brazillian – their highest margin service by far.  By the time I was done, I had forwarded an email to 14 people.

Lo and behold, I did end up going to this local business during the time of this fantastic limited time offer and got to ask them about uptake.  While they had only had ONE taker to this offer, the sheer remarkability of the offer did spark a lot of long time clients to call and book (more boring) appointments.

This strikes me as akin to the restaurants that offer a $75lb hamburger or David Burke’s famed Lollipop Tower – you aren’t going to get rich selling them, but giving your customers something to talk about – and FORWARD – is priceless.

(Disclosure: Ogilvy is a Governing Member of WOMMA)

Socializing with Deal Seekers

Socializing with Deal Seekers

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(cross posted on the Ogilvy Fresh Influence blog)

CouponShareThe folks at Whale Shark Media were kind enough to invite me to join the esteemed Dr. Kate Niederhoffer in engaging some of their partners around how to get the most out of social media.  This sounds like an average assignment right up until the moment that I tell you Whale Shark Media is “rollup” of affiliate sites like CheapStingyBargains, Deals.com and CouponShare and that everyone in the room was an affiliate channel manager in many cases not on their brand’s “social team”.   Not your typical day at the office, but who doesn’t love a challenge?

When I last touched affiliate marketing (providing special, limited time deals to coupon aggregators), it was a 100% siloed channel that the brand never pointed to for fear of cannibalizing their own channels.  This is actually very similar brick & mortar strategies of forcing outlet malls 20+ miles out of cities to not hurt the sales of their full-priced stalwarts.  Additionally, it was 100% transactional – no conversation or insights beyond what triggered transactions.

In preparation for today, I learned that social media has forever changed what it means to build a relationships with a brands deal seekers (who are not necessarily the same as your brand fans).   While there is a whole spectrum of approaches, Kate & I summed them up as follows:

Branded, but Separate: Some brands choose to host separate, branded presences laser-focused on deals.  Dell hosts both a separate “Dell Deals” Facebook fan page for limited-time deals on new systems and  @delloutlet for deals on refurbished equipment that rarely interact with the rest of their social footprint.  Similarly Gap has set up a separate @gapoutlet handle and Facebook fan page for the Gap Outlet brand.  These have the opportunity to not just spew deals, but create content about what their brands deal-seekers potentially care about – “promotions, ideas from our stylists and budget-wise tips” – even if that differs from the motivations of the rest of their buying audience.

Integrated with Primary Brand Presence: Retailer Best Buy has both @BestBuy and @BestBuy_Deals.  The Deals flavor hosts straight deals and no engagement (correctly stated in bio), but the difference  here is that @BestBuy will intermittently point to and promote what is happening in the Deals handle.  This only works if you are comfortable shining a light on your sweetest deals and nodding to the fact that we are all “deal-seekers” in the right context.

Deals Shared by Third Party Voices: The deal sites themselves also have a personality and a knowledge of their users to bring to the table.  Brands who create offers for deal sites and trust in the site’s ability to cultivate their community have much to gain in uptake on their deals.   Who wouldn’t want to chow down on this?

Stuff your face with greatness tonight! Print a coupon for free chips and queso from Chili’s here: http://bit.ly/bvrtrt (@cheapstingy)

As brands go farther and farther into social media and presences proliferate, the need for clear missions, roles and responsibilities will continue to heighten.  The fact that there is no sole “best practice” should be a call to experimentation and optimization for all.  Hopefully the challenge of mixing media aimed at different parts of the funnel will not hold it back.

5 Desired Traits for Digital PR Pros

5 Desired Traits for Digital PR Pros

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Yesterday was my first meeting with Arun Sundhaman from the Holmes Report.  We had a great discussion largely focused on trends that we see emerging across our clients.  He was very interested, however, in some work that we have recently done internally on crystallizing what it is we look for in candidates for the 360 Digital Influence Group.  These are both based on an analysis of what skillsets we’d like to add to our merry band and the qualities that we have seen make professionals especially successful within the group.

If you’re interested in the “5 Traits” that we have identified, please check out this brief video of me walking through the explanation that Arun shared on his site: